If you need to send sensitive or confidential information to recipients outside your organization via email, Office 365 Message Encryption can help ensure the email contents can only be viewed by the intended recipient. Once Office 365 Message Encryption is set up, emails that you send are automatically encrypted when they meet the parameters outlined by your organization. For Message Encryption, you will need a subscription for Azure Information Protection…
Exchange Online
How can I create a distribution group in Exchange Online?
If you are an administrator for your Exchange Online account, you can create a distribution group through the Exchange Online admin center. Once signed in, select groups from the recipients section. Click the plus sign and select Distribution group from the drop down. Fill in the form, being sure to scroll down to the bottom to go through all options, and then click save. If you would like to allow…
Do I have to view my messages as “conversations” with Exchange Online?
You can easily turn on and off conversation view in your Exchange Online account. From Outlook Web Access, click the drop down next to Filter. Click Show as, then check Messages. In Outlook 2016, click on the View tab and deselect Show as Conversations.
How do I create an email alias for a mailbox in Exchange Online?
Provided you are an administrator on your Exchange Online account, you will need to log into the Exchange admin center. Select mailboxes in the recipients section. Double click on the mailbox that you would like to add the alias for. Select email address on the left. Click the plus sign to add a new alias. Enter the email address you would like to add and click on OK and then…
Can Office 356 help our team book times to use our conference room?
Office 365’s Exchange Online has built in functionality that allows you to easily manage your conference room schedule. Once an administrator creates the room as a resource in Office 365 and properly configures it, users can select the room when sending out their meeting invitation. The room’s calendar can automatically accept or decline invitations based on availability and is even able to process cancellations and changes. Microsoft has an excellent article that…
Is there a way to view my Yahoo email through Office 365?
Office 365’s Exchange Online allows you to receive and send email from other email services through the connected account feature. To connect your other email account to your Office 365 account, log on to Outlook Web Access at https://outlook.office365.com. Once signed in, go to the gear in the upper right corner and choose Mail under Your app settings.. Then on the left under Accounts, go to Connected accounts and click the plus sign to add a new account.…
My company recently migrated to Exchange Online. Is there a way to set up our copier to be able to scan to our email?
Exchange Online does allow you to set up a multi-function device to send email. How you set it up however, is going to depend on your device and environment. Microsoft has a great article that walks you through the options, when to use each, and how to get them set up.
How can I tell how much storage space our user have available in their mailboxes?
If you are an administrator on your organization’s Office 365 account, you can see how much data each of your users has in their mailbox as well as how much space they have left available. Start by signing in to the Office 365 portal and clicking on the grey tile labeled Admin. Then select Exchange on the left under Admin centers. Click on mailboxes under recipients, then double click on the…
Can I forward my Office 365 email to another email account?
You can easily forward all of your Office 365 email to another email account. Log in to your Office 365 Outlook Web Access and click the gear in the upper right corner, then select Mail under Your app settings. The choose Forwarding under Accounts on the left. Click the circle next to start forwarding and enter the address you would like your email forwarded to. Also check the box if you would…
How do I connect my BlackBerry to my Office 365 email?
If you are using a BlackBerry 10 device, you can follow these steps. On the home screen, select Settings. Select Accounts, then Add Account. Select Email, Calendar, and Contacts. Type your email address and select Next. Type your password and select Next. The Looking up connection information message should display. If your connection information is found, select Done. If you see a message recommending that you use advanced setup steps, start again…