As Microsoft is consistently adding great new functionality to Office 365, it can be a challenge to stay on top of what’s new and what you may want to take advantage of. A great way to keep up to date is to follow us on Twitter, but here’s a current rundown on some of the newest valuable additions. Microsoft Bookings – allows you to create a booking page where your…
I need to send confidential information a client via email. Are there any extra steps I should take to help ensure that the email can only be read by my client?
If you need to send sensitive or confidential information to recipients outside your organization via email, Office 365 Message Encryption can help ensure the email contents can only be viewed by the intended recipient. Once Office 365 Message Encryption is set up, emails that you send are automatically encrypted when they meet the parameters outlined by your organization. For Message Encryption, you will need a subscription for Azure Information Protection…
How can I help ensure my Office 365 data is as secure as possible?
Microsoft has an excellent tool, the Office 365 Secure Score, to help you understand what your organization has done to reduce the risk to your data in Office 365 as well as show you what steps you can take to further reduce that risk. The tool is available to anyone who has admin permissions for an Office 365 Business Premium or Enterprise subscription. If you would like assistance reviewing and…
My organization is working towards compliance with the EU General Data Protection Regulation. How can I effectively bring our Office 365 services into this effort?
Microsoft has recently launched the Compliance Manager Preview, which can help you assess how well your implementation of Office 365 is meeting various standards and regulations, such as the General Data Protection Regulation (GDPR), ISO 27001, and ISO 27018. Once signed in to the preview, you just need to click Add Assessment. Select Office 365 under the Select Product dropdown and click Next. Select the Assessment, give it a name,…
How can I help my users to not open potentially unsafe email attachments or click on suspcious links in emails?
Microsoft Office 365 Advanced Threat Protection has some great features to help you manage potential threats coming into your Exchange Online mailboxes. If your service includes this subscription, you can follow the instructions below. If you’d like to find out more about adding Advanced Threat Protection to Office 365, contact us. From the Office 365 Admin center, click on Security & Compliance on the lower left under Admin centers. To…
What exactly is Malware?
Malware is malicious software. Malware comes in many forms that include Viruses, Worms and Trojan Horses. A Virus is a piece of computer code that attaches itself to a program or file so it can spread. Viruses can damage your software, hardware and files. A Worm is a type of virus that is designed to copy itself from one computer to another. Unlike a regular virus, worms don’t need to…
How can I make sure I’m browsing the internet safely?
Here are a few tips from deNuvem on how to stay safe on the Internet Ensure your web browser is kept up-to-date Install Antivirus software that offers web browser protection (for Windows 10 PCs we like the built in Windows Defender) Ensure all downloads are scanned by your Antivirus software Know what you are downloading from the Internet Ensure your computer’s firewall is turned on Clear your browser history frequently…
Is there anything I can do to make my passwords more secure?
Here are a few tips on selecting strong passwords and keeping them secure. Keep them private Do no write them down Do not use the same password for multiple accounts Follow these guidelines to create strong passwords Use a minimum of 8 characters with a combination of: Numbers Special Characters (- ! @ # $ % ^ & * ( ){ } [ ] | + \ -< > ?…
How can I create a distribution group in Exchange Online?
If you are an administrator for your Exchange Online account, you can create a distribution group through the Exchange Online admin center. Once signed in, select groups from the recipients section. Click the plus sign and select Distribution group from the drop down. Fill in the form, being sure to scroll down to the bottom to go through all options, and then click save. If you would like to allow…
Do I have to view my messages as “conversations” with Exchange Online?
You can easily turn on and off conversation view in your Exchange Online account. From Outlook Web Access, click the drop down next to Filter. Click Show as, then check Messages. In Outlook 2016, click on the View tab and deselect Show as Conversations.